Associate Project Manager

Associate Project Manager

Mt. Tam Innovations provides its clients with highly skilled team members who are inserted into our Client’s high-profile projects to leverage innovative capabilities, collaborative attitudes, and persistence and grit to solve business problems. Our project and program managers see the big picture of our contribution. We discover, organize, establish standardization, and document processes with the ultimate goal of restoring customer confidence within our client’s organization.

The immediate position is a contract-based role within a large Fortune 100 organization.

Vision for this Role:

The associate PM is someone who may be new to project management (1-2) years experience and has assisted or played roles in projects before but has not managed them by themselves. They are hardworking and hoping to one day move up into the lead PM role. This person is confident enough to be center stage running a meeting but also humble enough to work in the background supporting the team. They should have thirst for knowledge, a desire to succeed, and the natural ability to anticipate the next steps. They are not intimidated by fast-paced projects, do not mind working odd hours to accommodate multiple time zones, and are self-driven to become an integral part of the team.

Day to Day Activities:

• Work closely with the lead PM to ensure the team is being supported

• Be responsive to emails and changing schedules on a regular basis

• Research through corporate documents, housed in multiple locations, for data relating to the project

• Attend regular project meetings, assimilate the knowledge from those meetings, and apply it to research

• Create and format slide decks, under the instruction of the lead PM, that relate to the project

• Take thorough meeting notes during meetings for the team refer to later if needed

• Organize documentation for the team to gain quick access to, including having a deep understanding of where documents are stored

Day in the Life:

• Log in and meet with the lead PM on a project to define the scope of the day

• Answer emails and responses to meeting invites

• Schedule additional meetings for the team

• Attend team check-in meetings

• Update a Findings Document with new findings from team meeting

• Research new topics identified in team meetings and load identified resources to team’s drive

• Mid-day check-in with lead PM

• Assist team members in locating a document

• Answer emails and responses to meeting invites

• Schedule additional meetings for the team

• Build slide deck template for new campaigns for the lead PM to review

• Research topic requested by team member

• Ensure all requests have been addressed and log out for the day

Technical Skills:

• Need to have an intermediate experience with Excel

  • Creating Pivot tables, filtering data, and basic formula knowledge (count, sum, avg, etc.)

• Need to have an intermediate experience with Word

  • Formatting documents, saving docs as PDF, track changes, etc.

• Need to have an intermediate experience with Powerpoint

  • Creating slide decks, formatting tools, use of animation

• Experience with SharePoint and OneDrive

  • Saving, sharing, and collaborating (real-time) on documents

• Experience using File Servers

• Experience with Smartsheets is a plus

• Experience taking meeting notes

• Comfort with presenting data to a known group

• Scheduling using Outlook and over multiple regions

• Action register or tracking actions is a plus.

• Research